IDS Service Manual
Welcome to IDS 2025!
This Exhibitor Service Manual is for the USA Pavilion to assist in your preparations for the show. The Manual contains information required for the preparation of your exhibit booth and includes general guidelines, order forms, and marketing assistance.
The information below includes all forms and their deadline dates. We have clearly marked the REQUIRED forms which must be returned by the due date listed. The other forms are for your attention and completion where necessary. PDF forms can be downloaded and submitted to services@koelnmesse.us or the designated contact on the form. Also, make a copy for your own reference.
We look forward to meeting you at the IDS trade show in March.
GENERAL INFORMATION
| • | Steps to Exhibit | Download |
| • | Exhibitor Deadline List | Download |
| • | List of Contacts | Download |
| • | Exhibition Schedule / General Information | Download |
| • | Hall Plan | Download |
| • | USA Pavilion Information, Booth Package and Rendering | Download |
| • | Display Regulations / Terms & Conditions | Download |
| • | Data Protection Policy | Download |
| • | Travel and Accommodations | Download |
| • | Learn about Networking/ using the IDSconnect platform & IDS mobile app | Link |
| • | Learn about Leadtracking using the IDS app and the IDSconnect platform | Link |
EXHIBITOR SERVICES FORMS (return PDF forms to services@koelnmesse.us)
REQUIRED Forms
| Form No. | Form Name | Action | Deadline |
|---|---|---|---|
| 1. | Booth Sign Information REQUIRED | Manage | Jan. 28, 2025 |
| 2. | Exhibitor Staff Registration REQUIRED |
Manage | Feb. 18, 2025 |
| 3. | Exhibitor On-Site Contact & Freight Service Information REQUIRED | Manage | Mar. 4, 2025 |
| 4. | Booth Builder Info Form (RAW SPACE EXHIBITORS ONLY) REQUIRED | Download | Dec. 12, 2024 |
| 5. | Marketing Package REQUIRED | Download | Mar. 7, 2025 |
Forms for Additional Services
| Form No. | Form Name | Action | Deadline |
|---|---|---|---|
| 6. |
Parking Passes |
Manage | Jan. 28, 2025 |
| 7. |
Visitor Entrance Passes |
Manage | Mar. 4, 2025 |
| 8. | Additional Furnishings/Equipment Rental – Form | Download | Jan. 28, 2025 |
| Additional Furnishings/Equipment Rental – Photos | Download | ||
| 9. | Graphics Order Form and Booth Specs | Download | Jan. 28, 2025 |
| 10. | Audio/ Video Rental Form | Download | Jan. 28, 2025 |
| Audio / Video Rental Photos | Download | ||
| 12. | Internet / Wi-Fi Rental | Download | Jan. 28, 2025 |
| 13. | Booth Services Placement Grid | Download | |
| 14. | Freight Forwarder Information | Download | Per Shipper |
| 15. | Direct Shipping Information | Download | Mar. 7, 2025 |
ADVERTISING AND PUBLICITY
| Form No. | Form Name | Action | Deadline |
|---|---|---|---|
| 16. |
FREE Advertising Materials |
View | Mar. 7, 2025 |
| 17. |
Advertising on Cologne Fairgrounds |
View | Jan. 28, 2025 |
All Information in this Service Manual is correct at the time of dissemination, and the Organizer has done its utmost to ensure accuracy. The Organizer apologizes for any misprint or error but shall not be held liable for these errors.