Cookie Policy

Security and data protection

With this privacy policy we inform you about which personal data we collect in the context of your use of this website and for what purpose the data is used.

You can retrieve this information at any time under “Security and Privacy”.

1. Responsible body / contact

Responsible body in the sense of the data protection laws is the

Koelnmesse, Inc.
8600 W Bryn Mawr Ave
Unit 410N
Chicago, IL 60631
USA

If you have any questions or suggestions regarding data protection, you can also contact us by e-mail at info@koelnmessenafta.com.

Our data protection officer can be reached as follows: info@koelnmessenafta.com.

2. Subject of data protection

The subject of data protection is personal data. According to Art. 4 No. 1 GDPR, all information relating to an identified or identifiable natural person; this includes, for example, names or identification numbers.

3. Collection and use of your data

3.1 Automated data collection

When accessing our website, your device automatically transmits data for technical reasons. The following information is stored separately from any other information you may submit to us:

  • Date, time and duration of your visit to our websites
  • IP number
  • which has been assigned to you by your Internet provider
  • the selected website
  • the user tool (ie web browser, operating system) that you accessed
  • the action taken on our website
  • the search term used in the search engines and in the site search as well as the search result
  • whether the access was successful or not
  • retrieved information including downloads
  • which server you come from, as well as the website that brought you to the current website

These data are stored for technical reasons only and are never assigned to a specific person.

3.2 Ticket Shop

3.2.1 In order to purchase a ticket through our ticket shop, various data of the visitor are required. The following mandatory information is required:

  • Your name
  • Your email address
  • Company (only for trade visitors)
  • country
  • Address (city, street, house number, postal code)
  • marketing features
  • a password.

This data is needed to set up and manage a user account for you. Last but not least, we also need these and possibly other data to respond to any requests from you.

We process this data in order to be able to provide you with the services of our ticket shop as well as to fulfill the respective contracts concluded with you, Art. 6 para. 1 lit. b DSGVO.

To the extent that we process your information for the purposes of providing the functionality of our ticket shop, as described above, you are contractually bound to provide us with such information. Without this data, we will not be able to provide you with these features.

3.2.2 In addition, in the context of the registration or your profile you can provide the following voluntary information:

  • academic title
  • Another title
  • function
  • Company (only for private visitors)
  • House number
  • P.O. Box
  • Postal code of the mailbox
  • phone
  • fax
  • Internet address

These details are voluntary and not necessary to purchase a ticket.

The processing of these personal data takes place only on the basis of an explicit consent given by you, Art. 6 para. 1 lit. a GDPR.

3.3 Community Features

We have several community features on our web pages that you can use to interact with other users. These include Matchmaking365 and ambista.

Please note that these areas may be publicly accessible according to your preferences and that any personal information you post or post at the time of registration may be viewed by others. We can not control how other users of our website use this information. In particular, we can not prevent unsolicited messages from being sent to you. Content posted in community areas can be stored indefinitely. If at any time you wish to have content removed, please send us an e-mail to the address above.

We collect all data entered in the context of the community functions in order to be able to provide you with the community functions as intended, Art. 6 para. 1 lit. b DSGVO.

To the extent that we process your information for the purposes of providing the community features as described above, you are contractually bound to provide us with that information. Without this data, we will not be able to provide you with the appropriate community features.

3.4 Contact form

If you send inquiries to us via our contact form, your details from the contact form will be included, including the contact details provided by you

  • Surname,
  • First given name,
  • E-mail address,
  • Activity in connection with Koelnmesse,
  • Companies,
  • Address,
  • Telephone number
  • fax number

stored and used for processing the request.

We collect this data in order to receive and process your inquiry, Art. 6 para. 1 lit. b DSGVO.

As far as we process your data for the purpose of receiving and processing your requests, as described above, you are contractually obliged to provide us with this data. Without this data, we will not be able to receive and process your requests.

4th Newsletter

We reserve the right, in accordance with § 7 Abs. 3 UWG, to provide you with information about similar goods and services as those you have received from us by e-mail. You may object to the receipt of such information by e-mail at any time. Each e-mail contains information on how to unsubscribe from e-mails for the future.

5. Cookies

We store so-called “cookies” in order to offer you a comprehensive range of functions and to make the use of our websites more comfortable. “Cookies” are small files that are stored on your computer using your Internet browser. If you do not want to use “cookies”, you can prevent the storage of “cookies” on your computer through appropriate settings of your Internet browser. Please note that the functionality and functionality of our offer may be limited.

Specifically, we use the following cookies:

  • Google Tag Manager 
    Interest in the analysis, optimization and economic operation of our online offer
  • Google Analytics 
    Interest in the analysis, optimization and economical operation of our online offer
  • GA Audiences 
    Interest in the analysis, optimization and economic operation of our online offer, targeted matching to the interests and needs of users Retargeting
  • DoubleClick 
    Targeted matching to the interests and needs of the users
  • Flashtalking 
    Targeted matching to the interests and needs of the users
  • SmartAdServer 
    Analysis and optimization of the website, delivery of advertising material by our partner Neureuter

These cookies can not identify you as a person. In any case, the use of cookies on the basis of our legitimate interest in a needs-based design and the statistical analysis of our website and the fact that your legitimate interests do not predominate, Art. 6 para. 1 lit. f DSGVO, justified.

6. Pseudonym usage profiles

Google Analytics with conversion tracking

We use Google Analytics, a web analytics service provided by Google Inc. (“Google”), including the “Conversion Tracking” feature. Google Analytics uses so-called “cookies”, text files that are stored on your device and allow an analysis of the use of the website by you, the products you viewed and any purchases made by you. No personal data is collected here. The information generated by the cookie (including your shortened IP address) is transmitted to and stored by Google on servers in the United States. Google will use this information to evaluate it, to compile reports on the website activity as well as of respected or sold products for the website operators and to provide other services related to the website and internet usage. Google may also transfer this information to third parties if required by law or as far as third parties process this data on behalf of Google.

For more information about how Google uses your information, see Google’s Privacy Policy: https://www.google.com/policies/privacy/

You can opt-out of Google Analytics using a browser add-on if you do not want web page analytics. You can download this here: http://tools.google.com/dlpage/gaoptout?hl=de .

The use of Google Analytics with Conversion Tracking is based on our legitimate interest in an appropriate design, the statistical evaluation and the efficient application of our website and the fact that your legitimate interests do not prevail, Art. 6 para. 1 lit. f DSGVO.

7. Shariff

We do not use social plug-ins on our website Facebook, Twitter, Google+, LinkedIn and Xing. Our Social Sharing buttons are implemented with Shariff software, which then passes data to the network operators if you click the buttons. If you want to know more about Shariff, click here.

Only when you click on such a button, various data are transmitted to the respective social network. These may include:

  • Date and time of visiting the website
  • URL of the website where the visitor is located
  • URL of the website the visitor had previously visited
  • Used browser
  • Operating system used
  • IP address of the visitor

If you are logged in parallel to the respective social network (Facebook, Twitter, Google+, LinkedIn or Xing) while visiting our page, it is not excluded that the provider assigns the visit to your network account. If you use the plug-in functions (eg clicking the “Like” button, submitting a comment), this information will also be transmitted directly from your browser to the respective social network and stored there if necessary. The purpose and scope of the data collection and the further processing and use of the data by the networks can be found in the privacy policy of Facebook, Twitter, Google+, LinkedIn and Xing.

8. Disclosure of data

Basically, a transfer of your personal data without your express prior consent only in the following cases:

  • If it is necessary to investigate the unlawful use of our services or to prosecute, personal data will be forwarded to law enforcement authorities and, where appropriate, to third parties who have been harmed. However, this only happens if there are concrete indications of unlawful or abusive behavior. Disclosure may occur even if it serves to enforce Terms of Use or other arrangements. We are also required by law to provide information to certain public authorities upon request. These are law enforcement agencies, authorities prosecuting fines and the tax authorities.
    The disclosure of this data is based on our legitimate interest in the fight against abuse, the prosecution of criminal offenses and the protection, assertion and enforcement of claims and that your rights and interests in the protection of your personal data do not predominate, Art. 6 para. 1 lit. , f DSGVO.
  • We rely on contracted external companies and external service providers (“contract processors”) to provide the services. In such cases, personal data will be shared with these processors to allow them to be further processed. These processors are carefully selected and regularly reviewed by us to ensure your privacy is maintained. The processors may only use the data for the purposes specified by us and, in addition, contractually oblige us to treat your data exclusively in accordance with this privacy policy and German data protection laws.
  • As part of the further development of our business, it may happen that the structure of Koelnmesse GmbH is changing, by changing the legal form, founded, bought or sold subsidiaries, parts of companies or components. In such transactions, the customer information is shared with the part of the business to be transferred. Whenever we disclose personal information to third parties to the extent described above, we will ensure that it is done in accordance with this Privacy Policy and the relevant data protection laws.

Any disclosure of personal data is justified by the fact that we have a legitimate interest in adapting our corporate form as required by economic and legal circumstances and do not outweigh your rights and interests in the protection of your personal data, Art. 6 (1) lit. f DSGVO.

9. Changes of purpose

Processing of your personal data for purposes other than those described will only take place if a legal provision allows this or if you have consented to the changed purpose of the data processing. In the event of further processing for purposes other than those for which the data were originally collected, we will inform you of these other purposes prior to further processing and provide you with all other relevant information.

10. Deletion of your data

We will delete or anonymise your personal information as soon as it is no longer necessary for the purposes for which we collected or used it in accordance with the preceding paragraphs. As a rule, we store your personal data for the duration of the use relationship via the website.

After expiration of these periods the data will be deleted, as far as these data are not needed longer because of legal storage periods, for the criminal prosecution or for the protection, assertion or enforcement of legal claims. In this case they will be locked. The data is then no longer available for further use.

11. Automated case-by-case decisions or profiling measures

We do not use automated processing to make any decisions – including profiling – related to our website.

12. Your rights as a victim

12.1 Right to information

You have the right, at any time upon request, to obtain information from us about your personal data concerning you in the scope of Art. 15 GDPR. For this you can submit an application by post or by e-mail to the address given above.

12.2 Right to correct incorrect data

You have the right to request immediate correction of personal data concerning you if it is incorrect. Please contact the above mentioned contact addresses.

12.3 Right to cancellation

You have the right to demand the deletion of your personal data under the conditions described in Art. 17 DSGVO. In particular, those conditions provide for a right of erasure if the personal data are no longer necessary for the purposes for which they were collected or otherwise processed and in cases of unlawful processing, opposition or extinction under Union law or the law of the Member State to which we are subject. For the period of data storage, see also section 13 of this privacy policy. To assert your right, please contact the above mentioned contact addresses.

12.4 Right to restriction of processing

You have the right to demand that we restrict processing in accordance with Art. 18 GDPR. This right exists in particular if the accuracy of the personal data between the user and us is controversial, for the period of time required to verify correctness and in the event that the user requires limited processing in the case of an existing right of deletion instead of deletion; and in the event that the data is no longer required for the purposes we are pursuing, but the user is required to assert, exercise or defend legal claims, and if the successful exercise of an objection between us and the user is still controversial. To assert your right, please contact the above mentioned contact addresses.

12.5 Right to Data Portability

You have the right to receive from us the personal data relating to you which you have provided to us in a structured, common, machine-readable format in accordance with Art. 20 GDPR. To assert your right, please contact the above mentioned contact addresses.

12.6 Right to object

For reasons that arise from your particular situation, you have the right at any time against the processing of personal data relating to you which, inter alia, pursuant to Art. 6 para. 1 lit. e or f DSGVO takes an objection according to Art. 21 GDPR. We will cease the processing of your personal information, unless we can establish compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, pursuing or defending legal claims.

12.7 Complaint

You also have the right to contact the competent supervisory authority for complaints. The competent supervisory authority is:

State Representative for Data Protection and Freedom of Information 
North Rhine-Westphalia 
PO Box 20 04 44 
40102 Dusseldorf 
Tel .: 0211 / 38424-0 
Fax: 0211 / 38424-10 
E-Mail: poststelle@ldi.nrw.de

13. Changes to this Privacy Policy

The current version of this Privacy Policy is always available under “Security and Privacy Policy”.

As of: May 24, 2018